Data Integration Dysfunction in Passport Issuance: An Analysis of Material Legal Defects in the Population Documents of Foreign Nationals

Abstract

The enforcement of national identity sovereignty through selective immigration policy currently confronts systemic vulnerabilities arising from regulatory disharmony. The phenomenon of foreign nationals exploiting the self-registration system at the Class III Non-TPI Immigration Office of Tanjung Redeb demonstrates that public service applications lack robust validation capabilities due to the absence of real-time interconnection obligations with a population database. This study aims to analyze material legal defects in the population documents of foreign nationals and to evaluate the inter-agency dysfunction in data integration for passport issuance, while simultaneously highlighting the urgency of transforming biometric verification. This normative-empirical legal research employs the statute and case approaches, collecting data through in-depth interviews with two immigration officials, which were then analyzed using doctrinal instruments for State Administrative Law. The research results indicate that the paper-based population documents hold a void ab initio status due to their violation of sovereignty prerequisites. The sectoral synchronization failure forces immigration authorities to execute the law enforcement identification instrument of the Biometric Management System as the primary supervision mechanism. The synergy between the deterrence database and the apparatus’s capacity in formulating the Minutes of Examination successfully thwarted this administrative legal smuggling. Nevertheless, this jurisdictional isolation generates further implications for state administrative authority disputes. This study recommends regulatory harmonization mandating cross-ministerial Application Programming Interface interconnection, in which immigration electronic notifications must be recognized as preliminary evidence for regional population agencies to initiate revocation proceedings for materially defective documents.